The Administrative Coordinator for the Assistant Vice President for Principal Gifts & Gift Planning is a key member of the team in the Office of University Advancement at William & Mary and has responsibilities to serve both the university and the William & Mary Foundation. University Advancement includes all William & Mary efforts related to alumni engagement, private fundraising and philanthropic outreach, and marketing. The team’s overarching goal is to create a lasting, robust culture of engagement and philanthropy by engaging students, alumni, parents and friends, corporations and foundations, and faculty and staff. William & Mary’s ability to flourish and advance as a world-class university depends largely upon the active support of these key stakeholders.

Reporting to the Assistant Vice President for Principal Gifts & Gift Planning (AVP), the Administrative Coordinator’s primary duty is to provide executive-level support to the AVP in support of our efforts to secure private funding for the university. They serve as primary administrative support for the AVP and work closely and collaboratively with the President’s and Vice President’s Offices and with other key areas of campus as needed. The Administrative Coordinator also serves as the primary support staff liaison for the Office of Gift Planning and assists in all special projects assigned to members of the team.

The Administrative Coordinator’s support of the team’s includes coordinating meeting logistics, staff travel and expense reports, writing and editing proposals, correspondence, benefit illustrations, agendas, reports and presentation materials. The Administrative Coordinator maintains and analyzes data related to Boyle Legacy Society membership, prepares planned giving reports and assists as needed with other data and reports; they also assist with high-level individual donor stewardship and with more general
stewardship initiatives. Finally, the Administrative Coordinator serves as office manager, responsible for budget and business operations, which includes preparing invoices, tracking and reconciling expenses, assisting in the development of budget forecasts and the annual budget review process as well as maintaining and culling data and updating data on the website.
 
This is a hybrid position based in Williamsburg, Virginia, that offers a flexible work environment. 

Please review the full position description with all job duties under the “Featured Job Opportunities” on the University Advancement recruitment website: https://advancement.wm.edu/come-work-with-
us/open-positions/index.php